BOARD OF
January 18, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Thursday, January 12, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 11, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $13,746.38 for period ending 1-11-17, pending
notification of encumbrance to Jackie Wilson, County Treasurer's Office.
(Document Received)
6. Approve Employee Benefit Trust Warrant No. 662834 through
663116 for Oklahoma County in the amount of $344,613.76 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ 20166-3466 Judgment
Case No. TC-2017-002 Tort Claim
8. Monthly Report of Fees for the month of
December, 2016. (Document Received)
Culvert Pipe Sales Fund 8206 $ 1,071.24
Total
Receipts $ 1,071.24
General Fund $ 386,127.71
Clerk Lien Fee Fund $ 8,179.76
UCC Central Filing Fund $ 55,277.64
Records Preservation Fund $ 72,400.00
OK Tax Comm. % of Doc Stamps $ 361,958.29
Mechanic Liens/Investments $ 7,014.13
Refunds $ 434,071.75
Total $1,325,029.28
Court Fund Bank
of Oklahoma Revolving
Beginning Balance $1,385,530.35
$ 232,908.08
Deposits & Canceled Vouchers $1,180,218.52 $ 41,271.44
Disbursements $ 578,701.41 $
40,556.16
Ending Balance $1,987,047.46 $ 233,623.36
9N
Restitution $ 37,444.92
9J
Restitution $ 6,082.52
JJC
Emergency $ 2,432.26
Planning Commission Inspection
Fee Fund $
44,020.08
Planning Commission State
Building Code Fund $ 9,532.75
Planning Commission Fee Fund
Report $ 19,160.25
9. Discussion and Possible action to approve the transfer T-1-17 of equipment from the inventory of the Oklahoma County IT Department to the Oklahoma County Human Resources Department in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) MS Surface Pro 3 Tablet, old c/n DP250-00100, new c/n PS250-00014, s/n 60771742853, acquired 09/04/2014 from CDW Government, 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $1476.08
End of Consent Docket
10. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
Award CW17010 Housekeeping Systems
District
No. 2
11. Discussion and possible action to approve Resolution No. _________, to reappoint Keith Bloch to the Oklahoma County
Retirement Board. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District
No. 3
12. Discussion
and possible action to approve the 2017 Oklahoma County Free Fair Board candidates.
Requested by Ray Vaughn, County Commissioner, District No. 3.
Oklahoma County Free Fair Board
Dist. No.
1 Kathryn Wells
Dist. No. 2 William E Cress
Dist. No. 3 Buddy Michael Klumpp
County Clerk
13. Discussion and possible action to approve Federal Tax-Exempt Status letter for use with vendors that the county does business with. Requested by David B. Hooten, County Clerk. (Document Received)
Emergency
Management
14. Discussion and possible action to receive a donation from the Oklahoma State Fire Marshal s Office of ten (10) VHF handheld radios, to the Oklahoma County Commissioners for use by the Oklahoma County Office of Emergency Management. There is no cost to Oklahoma County nor any further requirements for receipt of this donation. Requested by David K. Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
15. Discussion and possible action for approval of Resolution No. ________, accepting Oklahoma County Project ADC-2015-1, Jail Fire Alarm Control Panel as being satisfactorily complete. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
16. Discussion
and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order
Contract from Phillips 66 Company for property located in Section 24, Township
11 North, Range 4 West, Oklahoma County, Oklahoma (WRU UNIT.TR012, TR025,
TR026). Requested by Stacey Trumbo, P.E., County
Engineer. (Document Received)
17. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 24, Township 11 North, Range 4 West, Oklahoma County, Oklahoma (WRU UNIT.TR027). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
18. Discussion
and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order
Contract from Phillips 66 Company for property located in Section 23, Township
11 North, Range 4 West, Oklahoma County, Oklahoma (WRU UNIT.TR041). Requested
by Stacey Trumbo, P.E., County Engineer. (Document Received)
19. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 24, Township 11 North, Range 4 West, Oklahoma County, Oklahoma (WRU UNIT.TR037). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
20. Discussion and possible action to consider
potential property locations per the instruction of the BOCC to the county
engineer, the county facilities manager and/or other county personnel to identify
new storage space for Court Clerk and District Attorney records. Requested by
Stacey Trumbo, PE, County Engineer. (Document Received)
Facilities Maintenance
21. Discussion and possible action for the Chairman to sign on behalf of the Board of County Commissioners the PHASE 2: Invoice Affidavit and Certificate of Contract Completion regarding the Oklahoma County Project ANX-2015-1, Annex Building Entrance Repair. Requested by Keith Monroe, Director, Facilities Maintenance. (Document Received)
Recurring Agenda Items:
22. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
23. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
24. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of
discussing the following:
a.
To
enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in
confidential communications between the public body and its attorney concerning
a pending investigation, claim or action by Pearl Pearson v. BOCC,
CIV-15-574-W, and where on advice of its attorney, the board has determined
that disclosure will seriously impair the ability of the public body to process
the claim or conduct a pending investigation, litigation, or proceeding in the
public interest.
28. Action regarding confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by Pearl Pearson v. BOCC, CIV-15-574-W, and
where on advice of its attorney, the board has determined that disclosure will
seriously impair the ability of the public body to process the claim or conduct
a pending investigation, litigation, or proceeding in the public interest.
29. Adjourn at __________ until 9:00 a.m.,
Wednesday, January 25, 2017.
NAME OF PERSON REPORTING: David B. Hooten,
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy